People often ask; what’s the difference between SharePoint and OneDrive? In its simplest form, OneDrive is space for you, whereas SharePoint is for collaborating. Technology has become more and more about storage and SharePoint has a much greater capacity than OneDrive. You can still get OneDrive for business, but it doesn’t match SharePoint’s capabilities.
A good way to look at it is in the form of a Lego set. Picture OneDrive as one big block on its own, where SharePoint is made up of different bricks, all of which can be created or built by different users. SharePoint is great for promoting collaboration and it’s a powerful tool that sometimes gets overlooked due to its complexity at times – as not everyone knows how to get the most out of it.
One of the big features in SharePoint 2016, was the introduction of hybrid use. Hybrid in SharePoint 2016 enables you to integrate your on-premises farm with Office 365 productivity experiences, which in turn allows you to then adopt the cloud at your own pace
To the cloud and beyond
It’s hard to talk about SharePoint without mentioning the massive shift from on premise to cloud deployments. It’s still causing headaches as to whether this is the best option, with some believing that it leaves you more susceptible to cyber-attacks. However, it allows organisation to proactively monitor their systems with monthly contracts rather than a fixed three-year technology plan. With a faster release of updates from Microsoft who continue to show regular innovation, it continues to rapidly change.
This rapid change can pose potential issues for consultants delivering SharePoint by keeping us on our toes regarding updates and changes. We’ve got to be much smarter and more flexible in how we learn.
Unlock SharePoint’s potential
One of SharePoint’s greatest outputs is its ability to fix systems with legacy issues – where it may be difficult to find the correct version of a document or who owns it. SharePoint fixes this by allowing collaboration so teams can work on a document together at the same time, which is updated through automatic version control. Retention periods are a big problem for many systems, for example, pensions must be kept on record for 100 years but there’s often no mechanism in place to do that – something that is possible with SharePoint.
To find out more about unlocking SharePoint’s potential, contact our experts here.
Learn more about risual’s SharePoint engagement overview here.